I volunteered for the Cup and was placed on the Stats Team. I worked stats at a prior match so I’d been vetted for the team. I shot the match on Tuesday. Other volunteers shot on Wednesday. We started entering all scores on Thursday morning. The Stats team posted final scores just after 5pm Saturday. Here’s some detail on how that happens.
Every score sheet is entered twice: once in the pink tables, and once in the blue tables. Each entry is done by a different person. In theory, if there is a mistake made, it is very unlikely that two different people would make the exact same mistake. With roughly 350 shooters, 16 stages and a double entry system, the team entered approximately 11,200 score sheets.
For each score sheet we enter the shooter number, stage, and time. Next are any penalties, then we add up and enter the total downs. Then it’s on to the next score sheet. I’ve never really used a “10 Key” pad before, but I learned quickly.
As they come in the door, we consider them “virgin” or “naked”. Once entered in one table they are marked with a highlighter to show they have been entered for that color. Each entry is color coded, so they get “pinked” and “blued”. There is a special way to fan the pages that allows you to color them quickly, but I’m going to treat that as a trade secret for now 🙂
Once both “pinked & blued” they are sorted by shooter number and filed in hanging manilla folders for later reference if needed. We found it faster to pre-sort stacks then have one person call shooter numbers while the other person stuffed score sheets in the correct folder.
An error report is run periodically to look for any stages that were only entered once or have any mismatches. All of those are pulled from the file folders, re-examined and corrected until they no longer appear on the error report. At the end of the match other error reports are run as well to look for missing stages.
Using this approach, the final scores were posted by 5:10 pm Saturday. Shooters have one hour to file any protests. We had one shooter who asked us to re-examine his scores as he didn’t think his total was correct. We pulled a report of all his entered scores, then I pulled his folder, sorted by stage and checked off each entry. It was an exact match and it was clear to him, using that method, that his score was correct.
Volunteer time: I worked 7am till 5pm Thursday and Friday. I helped out with registration until the stats team started with score entries around 9am. On Saturday, because all shooters were checked in, I started at 9am. I could have left at 6pm but chose to stick around for the awards ceremony and an impromptu picnic afterwards, so I didn’t leave until 9pm. Add an hour commute to/from The Range each way and I invested 35 hours volunteering for the event. One important note: I did that in an air-conditioned building.
I admire and want to say thank you to the RSOs and other volunteers who spend their long days out in the heat.